Over recent months I've been asked to do a number of workshops on team building. All of what follows should be considered plain common sense:
Upgrade your work ethic. In a recent Men's Health issue, they interviewed Navy Seals about what is critical to their success. They said that the most important thing was an understanding the team comes first. Because we live in a society
where rugged individualism is prized, this can be a difficult concept to fully grasp. Often the most difficult challenge for management is the employee who is productive, but not a team player. Is it worth keeping the Prima Donna at the cost of destroying the team? That is the question. You know the answer.
Teams need leadership and a sense of
direction. What are the vision, mission, and goals for the team? Who is in charge of communicating them and making sure they get accomplished? Is the person who is in charge of the team a good leader, or simply someone with the most experience? Are they by nature motivating or demotivating? Do they spend most of their time praising or criticizing?
All team members must lead by example. Can you honestly say that you gave it your best today? Are you genuinely
caring toward other team members? Are you committed to constantly improving your skill sets? Do you enjoy playing team or would you rather be
a solo flier? One of the things I teach is understanding the
"processional" effect of our actions. For example, how we treat a
team member impacts how they treat clients, customers, and their own family members. Are you fully aware of your processional impact?
Treat each other with respect. In his book
Blink, Malcolm Gladwell talked about how graduate students were able
to see the "thin-slice" of information which would determine whether the marriage of a couple in therapy would survive or not. Their conclusion:
The single most important factor in the chance of survival was whether or not the couples treated each other with respect—even though they
disagreed. Having respect toward team members is paramount. It makes no difference whether you're the head chef or the dishwasher. That means
you follow the Golden Rule and treat team members the way you would want to be treated—no matter what their position is.
Eliminate the fear. What are the fears present in your environment? Perhaps there are new team members and the concern
is that they won't respect your "way of doing things." Perhaps you are the new team member and you're concerned that the old team members won't
respect the "best practices" you bring with you. Perhaps the fear is that you're of a different age, sex, religion, or sexual orientation from other
team members. Will they be inclusive of your differences? Are you inclusive of theirs? Perhaps the fear on the team is that if you try to contribute a
suggestion, it will be shot down and ridiculed every time. Fact is, every team has its fears. Eliminating them will guarantee increased team work.
Know what it means to "win". How are you keeping score? What benchmarks are important to team success?
Is it getting the project out on time? Is it increasing client satisfaction? Is it winning some type of excellence award? Are you playing
win/win and generating more winners than losers on your team?
Have you reduced your commitments to writing? We can't assume others play team the way we do. Take a look at this month's
Form of the Month: Team Commitments. Tweak that document to address your team needs. Once you do, place it within your employee handbook and then blow it up
and put it on your walls.
All the above is plain common sense. What lacks in most environments is the discipline and commitment to following these powerful guidelines.
"A master in the art of living draws no sharp distinction
between his work and his play; his labor and his leisure; his mind and his body; his education and his recreation. He hardly knows
which is which. He simply pursues his vision of excellence through whatever he is doing, and leaves others to determine whether he is working
or playing. To himself, he always appears to be doing both"
More than 50 "markets" offer Employment Practices Liability insurance (EPLI), either through stand-alone policies or as an addendum to a Directors & Officers policy.
Here are some trends to look for when reviewing your coverage:
"All-inclusive wording." When the first policies were created, they defined the coverages. Now they do just the opposite — they say that they cover all claims except for those explicitly excluded.
Due to the softening insurance market, prices for EPL coverage are more competitive than ever. The industry is focusing on companies with 500 or less employees. Even if you have fewer than 10 employees, you should consider this coverage.
Policies are allowing insureds to select their own counsel as long as they meet certain criteria. Negotiate this provision when you're buying the policy.
"Prior acts" coverage increasingly is becoming available due to the "continuing harm" nature of many employment practices claims.
A handful of policies have begun offering wage and hour defense coverage.
Many carriers provide "worldwide" coverage. This is helpful to companies with operations abroad.
A few carriers are offering "soft hammer" coverage. For example, if you have $1 million in coverage, but a settlement offer is made at $100,000, the company can usually force you into accepting this settlement, with you paying any expenses above this cap if you don't. With a soft hammer clause, the company will negotiate and apportion any additional potential liability.
EPLI carriers remain concerned about "red zones," including companies in California, large employers, retail operations, restaurants, law firms, auto dealers, and others.
No reduction in coverage for defense costs. For example, if you have a $1 million policy and it costs $200,000 to defend the claim, the company will not deduct the $200,000 from the $1 million limit for possible future claims.
EPL carriers continue to limit coverage for reductions in force, mergers and acquisitions. With a downsizing economy, they're very concerned about age discrimination and class action claims that are related to downsizing.
In conclusion, we believe your company should not be without EPLI coverage. Contact your insurance broker to learn which coverage works best for you.
"I'M DEPRESSED, SO I'M PROTECTED"
Everyone may at some time experience the blues or feel down and not quite themselves. But when the bad days begin to outnumber the good ones, and an employee begins
to have attendance and performance issues, then this employee may have depression. Depression is a serious medical condition that affects nearly 15
million adults each year. It is one of the top three workplace issues impacting employers each year and costs businesses $83 billion annually
(SAMSHA 2005). The symptoms of depression include:
persistently sad or irritable mood;
pronounced changes in sleep, appetite, and energy;
difficulty thinking, concentrating, and remembering;
physical slowing or agitation;
lack of interest in or pleasure from activities that were once enjoyed;
feelings of guilt, worthlessness, hopelessness, and emptiness;
recurrent thoughts of death or suicide; and
persistent physical symptoms that do not respond to treatment, such as headaches, digestive disorders, and chronic pain
(Source: http://nami.org/).
Depression is very treatable and over 80% of those diagnosed with it can be successfully rehabilitated with
medication and psychotherapy. Diet and exercise can promote a healthy lifestyle to combat the effects of depression. In the workplace,
there are many possible accommodations that can be provided to help employees with depression perform their job:
Stamina During the Workday
Provide flexible scheduling
Allow longer or more frequent work breaks
Allow employee to work from home during part of the day, or week
Provide part time work schedules
Concentration
Reduce distractions in the work area
Provide space enclosures or a private office
Allow for use of white noise or environmental sound machines
Allow the employee to play soothing music using a cassette player and headset
Increase natural lighting or provide full spectrum lighting
Plan for uninterrupted work time and allow for frequent breaks
Divide large assignments into smaller tasks and goals
Restructure job to include only essential functions
Memory Deficits
Allow the employee to tape record meetings and provide written checklists
Provide type written minutes from meetings
Provide written instructions and allow additional training time
Difficulty Staying Organized and Meeting Deadlines:
Make daily TO-DO lists and check items off as they are completed
Use several calendars to mark meetings and deadlines
Remind employee of important deadlines
Use electronic organizers
Divide large assignments into smaller tasks and goals
Difficulty Handling Stress and Emotions
Provide praise and positive reinforcement
Refer to counseling and employee assistance programs
Allow telephone calls during work hours to doctors and others for needed support
Allow the presence of a support animal
Allow the employee to take breaks as needed
Attendance Issues
Provide flexible leave for health problems
Provide a self-paced work load and flexible hours
Allow employee to work from home and provide part-time work schedule
Allow employee to make up time
- Kendra Duckworth, M.S., JAN Lead Consultant
The recent California Supreme Court case of
Lonicki v. Sutter Health points out one of the major challenges under the ADA and similar state laws—how do you manage a depressed employee? In this case, a nurse essentially claimed that her job was too stressful. The employer claimed she did not have a medical condition, but rather, the stress that comes with being a nurse. They claimed as evidence of this fact, she was able to work as a nurse in a similar job at another hospital on a part-time basis.
There is a greater opportunity to establish excellence in the human resource field than ever before. The choices are enormous. Sometimes they are also
paralyzing. See how you would answer these questions:
What do I really want from my HR department or HR career? Is it to eliminate the unnecessary dramas? Dramatically improve the quality of the
workforce? Hire as many people as possible in the next six months? Maybe it's to reduce your workflow so you can spend more time with your family. Just how clear are
you about the results you seek to achieve for you and the company?
Why do you want this outcome? What are you going to get as a result? Is it time, money, recognition, fame? What's the why?
Remember, Yoda said, "There is no try, only do." What specific activities or actions will you engage in today to make this goal a reality?
U.S. SUPREME COURT MAKES IT EASY TO SUE
In CBOCS West, Inc. v. Humphries, the high court ruled that an employee could bring a claim of retaliation under the Civil Rights Act of 1866 even though the statute doesn't mention retaliation. In a 7 to 2 vote, the Supreme Court held that the Civil Rights Act of 1866 encompasses claims of retaliation that follow complaints of discrimination based on race.
Here are some pointers to help prevent retaliation claims:
Remember that an employee can turn a marginal underlying claim into a great retaliation claim based on numerous Supreme Court rulings.
Any time anyone has a claim filed against them, it feels "unfair." It's important to deal not only with the employee, but with the accused in this process. Make sure that the accused manages their emotions properly so that they don't, in fact, retaliate against the complainant.
Give the complainant a way to file follow up complaints that feels "safe" to them, for example to assigning an ombudsperson for follow up. Make sure to investigate any underlying claim thoroughly. However, do not promise the claimant confidentiality in the process.
Finally, make sure to notify your insurance carrier about the underlying claim. If you have an Employment Practices Liability policy, it might have a "trigger" provision that requires this notice. The failure to give notice may limit your coverage.
We encourage HR That Works users to review the Training Modules on sexual harassment and discrimination.
This form was designed to give you a head start on creating a set of Team Commitments that can work for your company. Make sure to get employee input in the process. Once you finalize this document display it proudly and often.
HR That Works Users can access this form in Word
format by logging on to the site.
PAYING FOR EMPLOYEES' MEDICAL APPOINTMENTS
Department of Labor regulations state that "[t]ime spent by an employee in waiting for and receiving medical attention on the premises or at the direction of the employer during the employee's normal work hours on a day when he is working constitutes hours worked." 29 C.F.R. § 785.43 (2007)
A U.S. Department of Labor opinion letter further supports the conclusion that companies should be bound by the actions of their workers compensation administrator. According
to the opinion letter, an entity acting on behalf of
an employer can bind the employer for purposes of
directing medical appointments. The letter explains
that "[i]f the employer or the employer's agent
(insurance carrier) arranged for the employee to see
a doctor during the employee's normal working hours,
the time spent traveling to and from and visiting
the doctor's office would be compensable hours of
work."
Read a recent case discussing this issue here, and a DOL opinion letter here.
SHARING YOUR CORE STORY
Marketers always talk about expressing your "core story" to your customers and clients. It's just as important to express it to your employees. This story should include at least four elements:
An understanding of where your company has been. We're always amazed how many employees don't understand the background of business owners, key executives, key clients, facilities, locations, products, and so on.
Where the company is today. How are you positioned in the marketplace? What are the strengths you are known for? What are the weaknesses that continue to concern you? What economic forces or trends are likely to impact your future? For example, how will a slowing economy affect sales and overhead factors? What can be done now to prevent the inevitable layoffs?
Where do we go from here? What are your company's vision, mission, and goals? How well have they been communicated through the ranks? Have you surveyed the workforce to make sure they are going in the same direction?
Finally, where does the employee fit in the story? What does it mean for them? Again, survey them to find out!
HOW DO YOU HANDLE JOB APPLICANT PICTURES OR VIDEOS PROVIDED BEFORE THE INTERVIEW?
Today's new technologies are providing employers with more information than they even request. Find out how the EEOC views record-keeping requirements and possible discrimination arguments surrounding the supplying of job applicant videos and pictures by going to the EEOC Web site.
July
Webinar
HR That Works
users, mark your calendars for July 11, at 2:00 p.m. EDT. Our
guest speaker will be Don Phin. The topic will be
"Ethics at Work:
Doing the Right Things for the Right Reason".
To listen
to June's webinar on
"Overextended,"click here.
Over recent months I've been asked to do a number of workshops on team building. All of what follows should be considered plain common sense:
